Role Overview

CLUES is seeking a full-time Executive Assistant to support the President and CEO while managing daily operations and communications for the executive office. This role serves as a key liaison to the Board of Directors and Executive Team, helping coordinate meetings, communications, scheduling, projects, and board activities in a fast-paced nonprofit environment focused on advancing equity and wellbeing for Latino communities in Minnesota.

Responsibilities

• Support the President and Executive Team with internal and external communications, correspondence, scheduling, and executive office operations.
• Draft communications, invitations, thank-you notes, reports, and other executive-level documents in English and Spanish.
• Coordinate board and committee meetings, prepare agendas and board packets, take meeting minutes, and maintain official board records.
• Manage calendars, appointments, travel arrangements, meetings, conferences, and virtual meeting logistics.
• Respond to emails and inquiries on behalf of leadership and route communications appropriately.
• Support event planning, consultant project coordination, outreach activities, and executive projects.
• Maintain contact databases and mailing lists for board members, elected officials, funders, and community stakeholders.
• Process administrative tasks including filing, data entry, expense documentation, contracts, approvals, and records management.
• Ensure confidentiality and compliance with HIPAA, agency policies, and ethical standards.
• May supervise interns and volunteers as assigned.

Qualifications

• Associate or bachelor’s degree preferred.
• 3–4 years of executive administrative support or project leadership experience required.
• Strong organizational, communication, multitasking, and project coordination skills.
• Ability to work independently in a fast-paced team environment while managing confidential information professionally.
• Strong business writing and verbal communication skills in English required. Bilingual English/Spanish preferred.
• Proficiency with Microsoft Office, Outlook, Excel, PowerPoint, DocuSign, virtual meeting platforms, databases, and email systems.
• Experience with community-related project management preferred.
• Strong cultural awareness and passion for serving Latino communities.
• Must pass a criminal background check.

Payment

$23.75–$28.00 per hour depending on qualifications and experience.

Comprehensive benefits package includes medical, dental, vision, disability, retirement plan, paid holidays, PTO, educational assistance, legal services, identity theft protection, and life insurance.

Schedule

Full-time position.

Monday–Friday during standard office hours.

Location

CLUES St. Paul Office
St. Paul, Minnesota

Additional Information

CLUES is Minnesota’s largest Latino-led nonprofit organization focused on advancing social and economic equity through culturally responsive behavioral health, leadership, and prosperity programs.

The organization values diversity, collaboration, innovation, and community-centered service.

Apply Here