Overview

Provides high-level administrative and coordination support to the CEO and Board of Directors. This role ensures strong organization, communication, and follow-through across executive and governance functions in a fast-paced nonprofit environment.

Pay

$40,560 salary

Schedule

• Approximately 30 hours per week
• Monday–Friday
• Occasional flexibility for board meetings and events

Responsibilities

• Coordinates Board of Directors meetings, including scheduling, logistics, and communications.
• Prepares and distributes agendas, materials, and meeting packets.
• Records meeting minutes and tracks decisions and action items.
• Maintains board calendars, records, and compliance documents.
• Supports CEO with scheduling, calendar management, and prioritization.
• Tracks executive-level tasks and ensures follow-through.
• Prepares materials for leadership meetings and maintains executive files.
• Supports coordination across leadership team.
• Maintains organizational trackers, timelines, and documentation.
• Coordinates logistics for leadership meetings, retreats, and governance activities.
• Improves administrative systems, workflows, and document management.
• Ensures clear communication, organization, and efficiency across operations.

Qualifications

• 3–6 years of administrative, executive support, or coordination experience.
• Nonprofit experience preferred.
• Experience supporting boards or governance functions strongly preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Strong communication and decision-making skills.
• Comfort working with senior leadership and maintaining confidentiality.
• Proficiency in Microsoft Office, Teams, and SharePoint.

Preferred Traits

Highly dependable and organized.

Proactive and able to anticipate needs.

Strong systems thinker with problem-solving skills.

Collaborative and adaptable in a fast-paced environment.

Location

1010 Bandana Blvd West, Saint Paul, MN

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